Internet Tech Blog

If you are a Gmail user, then there are some important tricks that you should know in order to be able to work faster with Gmail.

Gmail uniting two concepts, the concept of e-mail communication and the concept of search engine (that is the Google specialization). By uniting those two concepts, it will enable you to keep all your important e-mail inside. When you need it again, you only need to search it by put some keyword query and your e-mails can be find easily.

Gmail provide this service and supported by its extremely big capacity for users. In the explanation on Gmail Help Center, the Gmail users could have the mailbox as big as 2.5 GB or more, and this is free. Gmail also promise if your e-mail capacity exceeded, then they will add more for you as long as they can. Therefore, you won’t need to delete any of your e-mails in Gmail. This is a very extraordinary facility.

Apart from its extraordinary big capacity, there are more great facilities you should know. Gmail have the ‘Keyboard Shortcut’ facilities that became an additional value for a free facility webmail. Keyboard Shortcut will help you in working and arranging your e-mail. You don’t need to praise your hands to use mouse only to carry out the simple work in Gmail. And when you typing, you do not need to see the monitor screen to do simple things. Shortcut will boost up your productivity in managing a large numbers of e-mail.

Apart from shortcut, there is also addressing system. Various unique feature for e-mail addressing will help speed up you in using Gmail.

How to activate the Shortcut facilities?
To activate it, first login inside your mailbox. Next click ‘Settings’ link on the top of the Gmail page. In this ‘Settings’ page you can activate these facility. Look for ‘Keyboard Shortcuts’ option, click option “Keyboard shortcuts on”. After activated, scroll down the page and the click ‘Save Changes’. All of your changes will saved and you ready to use these facility.

However before using it, pay attention to the Shortcut Key available. There are guidance to use this keyboard shortcut. Memorize those shortcut, you will need to practice first.

How to Use Shortcut for the Simple Work?
After you finish the setting, try the simplest shortcut button. Press ‘c’ in your keyboard then you’ll find compose page opened right away in your browser with cursor directly pointed in the box ‘To:’. To move to next box, just press tab button in your keyboard. After finish writing your mail, press tab again until cursor directed in ‘send’ button and then press enter or space in your keyboard then your mail will be sent. You can write email faster if you practice it a few times.

Nevertheless, you must stay careful. Because if you do a mistake by typing the shortcut or wrong to press the Tab, then your e-mail could be lost. For example, when you have finished typing the e-mail and want to aim the cursor at the ‘Send’ button, but you even aim it to ‘Discard’ button and pressing ‘enter’. The email that you’ve been wrote will be lost instantly. Therefore, be careful when using this facility.

Moreover, there are still plenty of useful shortcut button for you. For example, ‘o’ for Open the e-mail conversation, or ‘y’ to make the selection e-mail saved to archive, and many others. You possibly need more time to be able to remember all of them, but your efforts will be worth with the ease that you will find after. For complete shortcut key list, visit Here.

How to fight the Spam e-mail with Shortcut?
If you find many of waste e-mails in your inbox, don’t worry. You could use shortcut key to sort and remove it with very fast. The method is: press ‘O’ to open a message or conversation. After opened, press the ‘!’ (the exclamation mark) in your keyboard. The aim is to mark this message as a spam message.

To mark many e-mails at the same time, press Shift+1 (to form the exclamation mark) and with the right hands continue to press ‘O’. Then, you will see a new miracle in overcoming waste e-mails in your folder. With short time all of them vanished and entered to spam folder.

How to speeding in marking and ‘starring’?
Perhaps at one time you want to give the mark sign (v) for one hundred conversation? Or give it the star asterisk in your one thousand important e-mails? It will take your time if you mark it one by one, manually. To speed up the marking process or starring in these e-mails, Gmail provide a normal facility to you like in the management file, the Shift button. By pressing the Shift button in file browser, then you will get an effect of all the spotlighting file between the starting point of the beam and the stopping point of the cursor end. Even so with Gmail. When you mark an email on the top, hold the shift button on keyboard and hit again an e-mail that far beneath it, then all the email between will automatically marked. Even so with the process of starring in your e-mail. So you don’t need to mark it one by one if there are many e-mails to mark. However you must remember, this process could not work on some browser.

How is Addressing characteristic in Gmail?
The address writing system on Gmail also considered to be quite unique. Possibly by using these unique facilities your work could be completed faster and efficient. Gmail have facilities Plus Addressing and Filtering Plus Addressing facilities enabled you to use the comment in your e-mail address. For example, you have the e-mail address xyz@gmail.com, you could add the comment by giving the sign plus (+) before the sign at (@). For example, you want to make a special email for communicate with the warehouse part, just give comment in your e-mail to xyz+warehouse@gmail.com. For accounting part, give comment xyz+accounting@gmail.com. The ‘warehouse’ comment and ‘accounting’ will be ignored when you sending later. So in mail server’s process, all email sent to xyz+warehouse@gmail.com and xyz+accounting@gmail.com will received into the original address, xyz@gmail.com.

The aim of this comment is you could carry out the e-mail separation for various needs. You might no need to make many account, only just one, various needs could have utilized by relying on this comment. To make it be arranged, make filter towards this comment. For example xyz+accounting immediately put into a folder or special label, all that could be carried out with make a filtering.

Make filtering is not difficult, just click mark box of any of email you want to filter, click more action, and choose on ‘filter messages like these’. After that, put the parameter and condition you want to filtered. In the example, we put the parameter xyz+warehouse@gmail.com email address in field ‘To:’. After that, click the ‘Next step’ button then will emerge the next setting. The condition made so that all the e-mails that were aimed to xyz+warehouse marked to ‘starred’. After finish, click the ‘Create filter’ button. Then your filter finish and from at this time all the e-mails that were aimed to xyz+warehouse@gmail.com will be marked to ‘starred’. Now you have several email address only by using one account. For more info about filtering click here.

Moreover, there is one more unique Gmail addressing characteristic that really helpful. If you have Gmail address that have a dot (.) in its address, then this sign in fact is just optional. For example you have xyz.abc@gmail.com, then this address will be the same as xyzabc@gmail.com. Gmail will ignore the dot sign. Therefore, actually you have two e-mail address, one with a dot and one that without a dot.

To use both of them, you must be a little bit creative make the filtering like the Plus Addressing example above. Make filtering to refine your e-mail acceptance. For address that have a dot sign, you could guide it to the business affair for example. And for those that don’t have a dot sign you could use it for personal interests. All could be managed by you personally, depend on what you’d like to do with your email.

There is one more Gmail trick in the addressing system. If you want to send e-mail to your colleague who also using Gmail, you do not need to write the ‘@gmail.com’ phrase in his/her e-mail address. You just need to type the name that used for his/her email (email ID), then your sent email will arrive at the right destination safely. This addressing system really unique, efficient and flexible.

Gmail is Great
Gmail really quite startling when the first time launched in internet. As a free e-mail service, Gmail is complete. From the capacity, facilities, and the concept that were interesting to use. However, there are also some person who often misusing Gmail account because of its capacity. Many people who use Gmail only to accommodate their waste or spam e-mails.

Therefore, for you who have the extraordinary Gmail account, use it as well as possible. Gmail with its rich features will help you in completing various needs. Learn it will not waste your time. Start to learn it from now.

Further:
www.extremetech.com/article2/0,1697,1865173,00.asp
http://mail.google.com/support/
http://gmail.google.com/gmail/help/about.html